Essential Documents for Export Customs Declaration
Today, we’ll outline the key documents needed for export customs declaration. First, any enterprise handling export customs work must hold valid customs clearance and inspection qualifications—meaning registration with the local customs authority and inspection and quarantine bureau, plus import-export operation rights and inspection declaration credentials. Most clearance processes are now paperless: businesses use their IC legal person card to log into the China E-Port Law Enforcement System, sign a paperless agreement, and start operations once approved.
Commercial Invoice: Must include invoice number, contract number, date, buyer’s name, port of loading, port of discharge, shipping marks, product name, quantity, unit price, and total amount—all details must align across documents.
Packing List: Covers all invoice items except price totals, plus package count, gross/net weight, and dimensions (volume). The original document must stay unaltered.
Sales Contract: Highlights contract number and transaction terms, with other fields matching the invoice.
Power of Attorney for Customs Declaration
Handwritten/Printed Customs Declaration Review Form
Supervision Conditions and other customs-required documents.
As of January 1, 2018, two mandatory fields were added to export declarations: Brand Type and Export Preferential Status.
Brand Type: Reflects the brand attribute of goods (e.g., well-known, general, or unbranded) and must match the actual product.
Export Preferential Status: Indicates if goods qualify for preferential policies (like FTA tariff reductions). Enterprises must declare truthfully based on the destination country’s rules.
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