Import Customs Clearance for Mechanical & Electrical Equipment (for Guangzhou, China)

Timeline: Approximately 7 working days

Required documents for advance filing preparation:

• Copy of the importer’s business license (stamped with company seal)

• Copy of the foreign exporter’s business license (stamped with company seal) and its Chinese translation

• Application Form for Filing of Imported Used Mechanical and Electrical Products

• List of Imported Used Mechanical and Electrical Products

• Equipment function manual

• Equipment technical parameters

• Equipment maintenance records

• Front-facing photos of the equipment and photos of the equipment nameplate

Notes:

• If pre-inspection is intended to be conducted in Hong Kong (China), indicate "Hong Kong (China)" as the place of use. The inspection and quarantine authority will designate a Hong Kong-based CIQ (Entry-Exit Inspection and Quarantine) company to perform the inspection.

• If the equipment is located overseas and pre-inspection is intended to be conducted there, indicate the overseas location as the place of use. The inspection and quarantine authority will designate a nearby CIQ company to conduct on-site inspection at the factory.

Timeline: Approximately 10 working days

Requirements for pre-inspection:

• Keep the equipment surface clean and tidy; no exposed power cords are allowed.

• The equipment must be inspected in its original state without additional packaging (bare-machine inspection is required).

• Provide equipment maintenance records.

• Provide the equipment sales contract.

• Provide the equipment function manual.

• If the equipment has been disassembled, on-site personnel familiar with the equipment’s functions must be available to assist CIQ officials during the inspection.

Comparison of Pre-Inspection Locations: Hong Kong (China) vs. Overseas Factories

Timeline: Approximately 15 working days

This step applies to equipment that requires an Automatic Import License (categorized under regulatory condition "O" in the HS code).

Required information for the imported equipment:

• Specific Chinese name, model, country of origin, and manufacturing date

• Dimensions (length, width, height), weight, quantity, and condition (degree of wear)

• Transaction value of the new/used equipment

• Clear photos (one photo each of the front view, left side view, right side view, and nameplate of each equipment unit)

Process steps:

1. Submit the commodity inspection application to the local entry-exit inspection and quarantine authority, followed by on-site inspection. After passing the inspection, the Customs Clearance Certificate for Inbound Goods (corresponding to regulatory condition "A") will be issued.

2. Proceed with formal customs declaration. After the customs authority reviews the documents and issues the tax bill, pay the required taxes (customs duty and VAT).

3. The customs authority will conduct on-site inspection (primarily to verify consistency between the declared goods and the documents). Upon passing the inspection, the goods will be released.

4. Pay container rental fees to the shipping company and warehouse storage fees to the port, then arrange for cargo pickup.

Guangzhou Suixin Logistics Co., Ltd. offers tailored solutions for used equipment imports, including:

• Pre-review and preparation of filing documents to ensure compliance with regulatory requirements

• Coordination with CIQ companies for pre-inspection at the client’s preferred location

• Assistance in applying for the "O" License for equipment requiring automatic import approval

• Customs declaration and tax calculation support to avoid valuation disputes with customs authorities

• On-site inspection coordination to minimize clearance delays

With our in-depth understanding of China’s used equipment import policies and procedures, we help clients navigate complex compliance processes and achieve efficient, smooth cargo clearance.